about doyle associates

Incorporated in 2003, Doyle Associates has extensive strategic sourcing experience in travel and expense management as well as meeting and incentive programs.

Through in depth analysis of how your company's processes are currently managed, executed, arranged ;and controlled, Doyle Associates will incorporate your specific criteria and objectives into a plan of action.

Our consulting services

Corporate Meeting Programs


Our Meetings Management Team is dedicated to your event needs and specifications. Our goal is to secure all of your needs and provide you maximum return on your allocated meeting venue. Most importantly, we are there to provide protective contract strategies to minimize any potential meeting cancellation penalties. Our support can take the form of:


  • Sourcing worldwide meetings and conferences
  • Creating theme parties and negotiating outside venues
  • Negotiating group air, hotel, and ground transportation
  • Food & beverage
  • Staging
  • Decor
  • Audiovisual
  • Entertainment
  • Trade Show Management

Corporate Policies & Procedures 


Our role is to review your current policies and procedures relating to corporate travel, corporate card, and meetings and incentives. Basedupon your criteria, we will incoreporate all your companys' objectives while at the same time ensuring we gain the full support of those who directly incur the expenses.


We will assist in creating a new policy if one does not exist to provide insight and recommendations to improve the effectiveness of your current policy.


  • Understanding your ;corporate culture and the level of mandate
  • Evaluating your existing procedures and compliance success
  • Reviewing T&E compliance at pre-trip and post-trip levels.
  • Integrating methods to streng;then control and gain increased compliance and support
  • Gaining Senior Managment's Support and Commitment
  • Providing Education and Implementation for the Traveler and Travel Arrangers
  • Evalualating T&E payment systems
  • Gaining support of the Expense Management Team
  • Setting joint strategic direction and provide performance reviews to ensure objectives are being met
  • Performing an audit of a ransom sample of expense reports when a formal travel policy does not exist

Corporate T&E Review & Analysis 


We will review the processes,procedures and policies relating to your firm's travel and entertainment expenses. This will enable Doyle Associates to determine your firms concerns, objectives and ultimate goals as well as some of the short comings and pitfalls of your current practices.


We will review your agency(s) and corporate card reporting data. We will evaluate how travel arrangements are currently8 being handled either through agents or through use of automated booking tools. We will evaluate your Corporate Card program and Purchasing Card programs.


We will review the cycle of T&E from trip planing to expense reporting and reimbursement which are important factors in creating new policy and procedures.


Setting joint strategic direction and processes coupled with periodic performance reviews ensures your new programs and objectives are achieving the intended results.


Short of data not being readily available, an audit team will work with your firm in reviewing a random sample of completed expense reports covering the last six months of activities. From the information gathered, we will be able to make recommendations relating to the desired path to be taken.

Corporate Travel Programs


Our Travel Management Team is dedicated to your corporate travel needs. Our goal is to secure all of y8our needs and provide you maximum return on your allocated travel venue. Most importantly, we are there to provide protective contract strategies to minimize any potential travel cancellation penalties. Our support can take the form of:


  • Sourcing global travel
  • Negotiating group air, hotel, and ground transportation
  • Trade Show Management

Corporate Vendor Negotiations


Utilizing your Companies current travel spend and our analytical skills, we will provide you with an end solution to better manage your corporate travel program. Our goal is to work hand in hand with you and your current travel supplier to provide you with an optimum travel program attaining the lowest cost with the greatest level of service while at the same time achieving greater end user support.


Agencies


  • Review current Agency contracts
  • Review current reservation methods
  • Analyze total travel spend
  • Manage RFP process
  • Evaluate Agency programs and compliance methods


Airlines


  • Detailed Air Analysis of Past Carrier Usage and Performance
  • Enhance your existing RFP Process to achieve the greatest savings
  • Manage your airline goals and performance achievement
  • Frequent Flyer Programs / Incentives


Hotels


  • Analyze T&E  spend
  • Evaluate current payment systems
  • Manage RFP process


Car Rental Companies


  • Analyze current program based on total spend
  • Assess the number of companies in the current program
  • Ensure frequented countries and respective cities are identified
  • Manage the RFP process


Corporate Card & Purchasing Card Programs


  • Review existing Corporate Card contracts
  • Analyze total T&E spend
  • Manage RFP process
  • Evaluate Corporate Card & Purchasing Card programs